Terms & Conditions
INTRODUCTION AND DEFINITIONS
Your contract will be with www.businessshowsgroup.co.uk and associated branding and hereafter you will be referred to
as the “Client”.
1. FORMATION OF CONTRACT AND PAYMENT
1.1 Orders accepted by Business Shows Group shall be based upon these Conditions which supersede and override any terms or conditions proposed or stipulated by the Client.
1.2 If the Client makes a pencil booking to secure space and both parties wish to proceed, a (non refundable) deposit invoice will raised against a confirmation order, contact name or e.mail instruction. The Invoice will be sent to the Client containing details of the booking, event and cost. This invoice in conjunction with these Conditions forms the basis of the contract between Business Shows Group and the Client.
In the event of any conflict or inconsistency between these Conditions and the terms of the Confirmation, the terms of the
Confirmation shall prevail. No variations shall be binding unless agreed in writing between authorised representatives of Business Shows Group and the Client.
1.3 The booking is not confirmed and space not secured until receipt of the Client deposit payment as stated in the deposit invoice or where none has been specified, in the following amounts:
1.3.1 When the event is booked with notice non refundable deposit is to be calculated at 50% of space cost
1.3.2 When the event is booked 3 months prior to show date non refundable deposit will be 100% cost of space
1.3.3 When the multi events are booked with notice non refundable deposit is to be calculated at 50% of total space cost
1.4 A binding Contract is created on receipt of the deposit sum by Business Shows Group.
1.5 In the event that the deposit has not been received in cleared funds within 30 days of the date of receipt of the Invoice by Business Shows Group or no later than 14 days prior to the date of the event then Business Shows Group reserves the right to cancel the booking in which case it will be deemed to have been cancelled by the Client.
1.6 An invoice for the remaining balance of the total space price shall be dispatched and payable as follows:
1.6.1 4 months prior to show date and shall be payable on presentation. In the event that the invoice has not been paid at least 30 days before the date
of the event then Business Shows Group reserves the right to cancel the booking in which case it will be deemed to have been cancelled by the Client.
1.6.2 Where the booking is made less than 90 days before the date of the event an invoice will be raised for the full space cost. This invoice must be settled in full by cleared funds no later than 7 working days before the date of the event
1.6.3 Hire invoices for use of venue table, cloth, chairs and power will be raised following the event. Payment is due upon receipt.
1.7 All prices quoted are subject to VAT at the rate in force at the time.
1.8 In addition to any other remedy which Business Shows Group has under these Conditions, Business Shows Group reserves the right to charge interest on any unpaid balances at the rate of 4% above the base rate of HSBC Bank plc from time to time.
2. CANCELLATION BY THE CLIENT
2.1 In the event of cancellation of any booking by the Client or where cancellation is deemed to have been effected by the Client under sections 1.5, 1.6, 1.7, 3.1 the Client shall, in addition to the deposit paid, pay Business Shows Group a cancellation fee based on the total price payable for the event as it stands at the time of the cancellation (the “total charge”) to be calculated as follows:
2.1.1 The total charge for the event if notice of cancellation is received less than 1 month prior to the event.
2.1.2 75% (Deposit payment (50%) plus 25% administration fee) of the total charge if notice of cancellation is received between 3 months & 1 month) prior to the event.
2.1.3 50% (Non refundable deposit) of the total charge of notice of cancellation is received between 6 months & 3 months) prior to the event.
2.2 Cancellation of a confirmed event must be made either by letter or email to Business Shows Group. Date and time of receipt will determine the cancellation charge.
3. CANCELLATION BY Business Shows Group
3.1 Business Shows Group reserves the right to cancel the booking in any of the following situations:
3.1.1 the Client becomes insolvent or subject to bankruptcy proceedings, receivership or administrative receivership.
3.1.2 the Client is in arrears with any payment prior to the event.
3.1.3 the Client is in breach of Health & Safety legislation in any aspect of its event.
3.1.4 the Client distributes any unacceptable or unapproved promotional materials, in whatever medium they are presented. In which case, the Client will be deemed to have cancelled the booking.
3.2 Notwithstanding the situation where Business Shows Group cancels the contract and it is deemed to have been cancelled by the Client under sections 1.5, 1.6, 1.7, or 3.1 Business Shows Group also reserves the right to cancel an event for any reason on giving 7 days written notice to the Client in which case all monies paid to Business Shows Group by the Client will be refunded and Business Shows Group shall have no further obligation to the Client whatsoever.
4. LOSS AND DAMAGE
4.1 The Client shall be liable for and shall indemnify Business Shows Group against any loss or damage caused to the Event premises, its furniture, fixtures or equipment which may arise as a result of the event or from items brought onto the event premises by the Client, their guests, staff, contractors, agents or otherwise. The Client shall ensure that no signs or other articles are attached to the walls or other surfaces. Business Shows Group can accept no responsibility for the property of the Client, staff or their guests.
5.1 Business Shows Group shall have no liability to the client for any loss of profit, special, consequential loss, expenses, costs or other claims arising out of or in connection with the provision of any goods or services pursuant to this agreement and (except in respect of death or personal injury resulting from the negligence of Business Shows Group) the total liability of Business Shows Group for any loss of the Client in respect of an event shall not exceed the price payable by the Client for that event.
5.2 Business Shows Group shall not be liable for any delay in performing or failure to perform its obligations as a result of fire, strikes, industrial disputes, shortage of food supplies or labour, power failure, lock-out or any other cause beyond the control of Business Shows Group.
6.1 Whilst Business Shows Group has taken all reasonable steps to make sure that brochures, tariffs, and literature are correct Business Shows Group reserves the right to alter, substitute or withdraw any service or facility without notice.
6.2 The law applicable to this agreement is English law and both parties hereby submit to the exclusive jurisdiction of the Courts of England and Wales.